May Overnight Camping Trip

Location, Date, Time, and Check-in:

Location:

Scoutland

3685 Looper Lake Rd, Gainesville, GA 30506 

Date and time:

• Start on Friday, May 9 at 4:00 PM

• End Sunday, May 11 at 12:00 PM

Check-in

• Arrive on Friday, May 9 between 4:00 PM and 9:00 PM

• OR arrive on Saturday before 8:00 AM

• Upon check-in you will receive your camp site assignment and we will verify that you have the payment, permission slip, YPT, and activity consent form completed

Weather:

• We are closely monitoring the weather conditions in Gainesville 

• The camping trip is planned to proceed rain or shine

• Please bring weather appropriate clothes such as raincoat, umbrealla, hat, etc.

• If there is severe weather making the camping trip hazardous, we will cancel the trip

Fee:

• For scouts who have already paid the "Pack Dues"/Activity fee, there is no additional charge

• For all others, such as parents or additional siblings, the fee is $15/person

  • No payment is needed for children aged 5 or less

• Payment methods 

Pre-requisites

RSVP form - you must complete the RSVP form so that we know how many people to prepare for (e.g., for food) - one per family

• RSVP Form

Health forms - all participants including children and adults must fill out the medical forms part A and B

• Health form 

• Unit leader is: Ahmet Kilinc (Mobile: 404.955.5383)

• Council Name: Norteast Georgia Council

• To be filled out and emailed to cubscouts1215@gmail.com and turned in via hand

YPT - all adults must complete Youth Protection Training (YPT) online and provide the certificate

• Youth Protection site 

• Certificate to be emailed to cubscouts1215@gmail.com

Activity consent form - must be completed for each scout

• Activity consent form 

• In the "Has approval to participate in" section write "May Overnight Camping"

• To be filled out and emailed to cubscouts1215@gmail.com

Food

• On Friday night, every family is responsible for their own dinner

  • You are responsible for your own leftovers including safe storage away from wildlife

• On Saturday, breakfast, lunch, and dinner will be served (included)

• On Sunday, breakfast will be served (included)

Dress Code

• Friday you may come dressed in regular clothes

• Saturday scouts will be in class A uniform

• Sunday scouts can wear class B (t-shirt) uniform

• Wear close toed shoes with a sturdy bottom, preferably hiking shoes

• Considering bringing an extra change of clothes, just in case

Shopping/Packing List

• Water

  • Re-usable water bottle

  • 1 gallon of water per person

• Eating 

  • Bring your own mess kit / reusable utensils including cup, spoon, knife, fork, plate, bowl, etc.

  • Bring your own snacks

• Camping gear

  • Tent for your family

    • Tarp for under the tent

    • Pegs to nail down the tarp

    • Hammer to assist in nailing the pegs down

  • Sleeping bag

    • Mat to go under the sleeping bag

  • Close toed shoes with a sturdy bottom, preferably hiking shoes

• Outdoors essentials (essential 6)

  • Filled water bottle

  • Small first-aid kit

  • Whistle

  • Flashlight

  • Sun protection (hat or sun screen)

  • Snack (e.g., tail mix)

• Personal hygiene - toothbrush, toothpaste, miswak, soap, towels, etc.

• In case of rain

  • Rain coat

  • Umbrella

• Misc

  • Bring your own prayer mat

  • Bring your own chair

• Optional

  • Cooler with ice (Please bring if you have it already)

  • Table

  • Lighting

  • Bug spray

  • Power bank

  • Considering bringing an extra change of clothes, just in case

T-shirts

• T-shirts will be handed out during check-in for those who ordered on or before April 30, 2025.

Scoutland Map and Camp Sites

• Scoutland map

• We have camp sites 6, 7, and 8 as well as the Craft Shack A and B

• Camp sites do not have electricity, so you may want to bring your own power bank

• No RV parking at the camp sites and there is no hookup for electricity

• If you want to camp in your car, SUV, or minivan you can park in the parking lot

• Camp sites will be assigned based on the following:

  • Site 6 is for den leaders, groups with scouts kindergarten (youngest child), and groups with no adult male

  • Site 7 is for groups with first and second graders (youngest child)

  • Site 8 is for groups with third, fourth, and fifth graders (youngest child)

Agenda

• PDF

• Google Sheets

Information on Wildlife

• It is not unusual to see wildlife at Scoutland. Sometimes we see deers, birds, raccons, etc.

• Remember to learn about the wild animals and know how to react when you encounter them. Never feed the wild animals.

• Never keep food in your tent, or leave it out in the open.

• Always pack away food in your car.

Additional Family Members

• Additional family members can join the camping trip under certain conditions:

  • Related to the registered scout

  • Added to the RSVP form

  • Adults, completed Youth Protection Training

  • Cousins can also attend

  • Additional family members, other than the registered scout are subject to $15 fee per person

Checklist

1. RSVP form filled out

2. Health forms filled out and emailed to cubscouts1215@gmail.com and turned in via hand

3. Youth Protection Training completed and certificate emailed to cubscouts1215@gmail.com

4. Permission slip filled out and emailed to cubscouts1215@gmail.com

5. Checked shopping/packing list